Books, journals & electronic reserves
At Honnold/Mudd Library you may submit books or journals to be scanned. Copyright restricts scanning an entire book or journal issue for reserves. Read the Copyright Guidelines or consult the Reserves Coordinator for more information.
Copyright Documents & Forms
Guidelines for Electronic Reserves
What are Electronic Reserves?
Electronic reserves are web-accessible course materials. Text or images can be scanned; sound files can be uploaded. Links to other web sites also can be placed on course reserves pages. Office hours, the names of teaching assistants, and other information can be posted, and students can email the instructor or TAs from the course page.
Each of the libraries manages electronic reserves. Scripps faculty can bring materials to Denison Library, Harvey Mudd faculty to Sprague Library, Pomona faculty to Seeley G. Mudd Library, and faculty from all colleges to Honnold/Mudd Library.
Most reserve documents are loaded as PDF files. Users will need the Adobe Acrobat Reader, available free from the Adobe web site, in order to view and print PDF files. (Go to http://www.adobe.com and click on the "Get Acrobat Reader" button to download this software.) We recommend using version 6.0 or higher.
Electronic reserves may be accessed from both on and off campus. A password will be assigned to course pages containing copyrighted materials to restrict access to class participants. Professors may request that a password be assigned for any class.
How Do I Place Materials on Electronic Reserve?
If the Libraries are managing your electronic reserves course page, bring materials for reserves to the library's Services Desk. Provide crisp, clean, photocopies of journal articles and other material to be scanned: the image scanned for the web page can be no better than the copy provided. Blurred, faded, or very small type may be illegible when scanned. Do not staple documents.
Alternatively, you can give us your documents as files in MS Word, Excel, PowerPoint, .jpg and other file formats. These will need to be stored on a PC-formatted disk as we do not have the ability to read Mac disks at this time. Clearly label the disk with the names of the files and the program and version that produced them (Word 6.0, Power Point, etc.). An accompanying list of the authors and titles of the articles will help us set up the course page descriptions. We can read ZIP disks, CDs, and DVDs, but please make sure that you save each reading as a separate file. You may also email files to Honnold/Mudd Reserves. See Reserve Policies at Denison and Reserve Policies at the Science Libraries for details of their submission requirements.
When multiple image files will need to be accessed through a single link/description (as in slide presentations of jpegs), please name each file (in a set) identically, with the exception of the final two characters. These should be numbered "01" through "99"; e.g., "name01.jpg" through "name99.jpg" (assuming a presentation of 2-99 images; presentations of 100+ images need to start with "001" and so on). The preferred format is jpg, but others are also supported.
Photocopying and Copyright
You are responsible for complying with current copyright law regarding fair use. If you are unsure of your obligations and rights under fair use, the University of Texas has an excellent web site that discusses fair use and reserve room operations. More extensive web sites are maintained by Stanford University and Indiana University. Another good primer on copyright is Copyright Essentials for Librarians and Educators by Kenneth Crews (Chicago: American Library Association, 2000) available in the Honnold Reference collection (KF 2995 C74 2000).
Notice of the copyright holder is required for fair use of copyrighted material under the Digital Millennium Copyright Act. To meet this requirement, submit a photocopy of both the title page and the page displaying the copyright notice for a book or journal and include these with each copy to be scanned. Alternatively, you may fill out the Copyright Notice form and attach a copy to each photocopied reserve item. The Libraries cannot post materials lacking the copyright notice. If you cannot identify the copyright holder, contact the Reserves Coordinator and we will attempt to track down this information for you. Given our small number of staff we cannot do this for a large number of readings, and it will delay the processing of your item, possibly by several days.
You will also need to sign the Copyright Guidelines for E-Reserves & Acknowledgement of Terms for each course having copyrighted materials on electronic reserve.
Entire books and journal issues currently in copyright may be placed on print reserve but not on electronic reserve. It is an infringement of copyright to electronically reproduce more than limited portions of items not yet in the public domain.
Time for Processing Reserve Materials
Materials placed on reserve are processed Monday - Friday. If readings need to be available the first week of classes, the library will need your materials or reserve lists a month before classes start. If you cannot meet this deadline, indicate the date each reserve reading is needed (you could give us a syllabus or reading list), and we will attempt to get each one on reserve ahead of the required date. Keep in mind that at the start of the semester (2 weeks before classes start until a month after) processing time for reserves may take 10-15 working days.